In spite of the continuous informational stress the employees are subjected, we believe that their work must and can be done in a calm and relaxed environment. We made a creed out of this and we called it "Zenify"; a philosophy behind, designing and building digital workspaces, a name that means for us to do something to be zen.
A "zenified" digital workspace is that one built around the employee and his topics of interest, unlike a classical architecture oriented on categories and "silos" of information. For each subject of interest, the employee needs to find answers for three issues related to that particular topic: "why," "what," and "how."
So, he is primarily motivated (why) by the image of the finality and the effects of his action.
Then he understands what falls under his responsibility and with who else has to collaborate to complete the process (what).What has to be done is shown in a customized way on the intranet's first page of his account. By modifying the flagging here, makes the initiator to know that the task has been completed or is in a certain stage of work.
Same time he gets consolidated, on a unique page, all the information needed in order to do what has to be done (how) without the need of repeated and difficult searches that often do not bring the desired results. In a unique place, selected after the topic of interest, he finds relevant information in the form of: procedures, news, rules, contacts, etc. Additionally, by feedback mechanisms on the same topic, he receives the reactions from colleagues and internal clients.
This is how a digital workspace built with a "Zenify" approach works, a "zenified" digital workspace.
What benefits does it brings?
- The employees' digital experience becomes more valuable. They find the information they need much more easier because somebody was concerned about this. Companies spend large amounts of money to attract and retain employees, offering good work conditions. A better digital experience is included in this broader approach.
- The processes are running better, with fewer errors. Changes are implemented smoothly at lower costs and the good practices are easily adopted.This makes the organization itself to be more flexible and more efficient.
- Hits: 7571